Job Details

Office Associate, Senior - College of Arts & Sciences Dean's Office

Position Number: 6719564
Location: Laramie, WY
Position Type: Deans - Liberal Arts

Office Associate, Senior - College of Arts & Sciences Dean's Office

Join Our Campus Community!

Thank you for your interest in joining the University of Wyoming. Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today!

Why Choose Us?

At the University of Wyoming, we value our employees and invest in their success. Our comprehensive benefits package is designed to support your health, financial security, and work-life balance. Benefits include:

Generous Retirement Contributions: The State contributes 14.94% of your gross salary, and you contribute 3.68%, totaling 18.62% toward your retirement plan.
Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs.
Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure.
Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth.
Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources.

At the University of Wyoming, we're committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW's Benefits Summary.

JOB TITLE:

College of Arts & Sciences Dean's Office Senior Office Associate

JOB PURPOSE:

Perform complex administrative/management support tasks with discretionary authority; independently make decisions that substantially impact operations within and outside College of Arts & Sciences Dean's Office; administratively supervise comprehensive office operations and support staff for the College of Arts & Sciences.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Independently interpret policy and procedures, providing interpretations requiring extensive knowledge of University, state, and federal rules and regulations. Provide guidance on policy and procedure to students, faculty, and staff.
Perform complex problem resolution, serving as a resource for all College of Arts & Sciences department staff, faculty, and students.
Assist with, and provide leadership for, event planning activities for college events, including several large events, as well as recurring smaller events.
Perform accounting duties to include procurement card reconciling, purchase order submission and payment, reimbursement submission, invoice submission, interdepartmental transfer processing, and oversight of the payment of monthly bills.
Support College committees, providing research to compile, develop, analyze, and integrate data. Prepare related reports and correspondence; perform research for special projects as assigned by supervisor.
Create and/or maintain complex records systems and/or databases, including management of Arts & Sciences Course Action Proposals and student documents.
Coordinate information between individuals, departments and/or outside agencies as directed; assist with problem resolution as required.
Make recommendations on and revise existing office policies, systems, methods, and procedures; create/revise related documentation. Ensure compliance with policies and procedures.
Manage office annual calendar, including tracking and sending annual awards, correspondence, and related announcements.
Along with other staff, serve as main office contact to include answering phone calls, responding to emails, scheduling appointments, and assisting with walk-in visitors.
Supervise work-study students and manage responsibilities of the Office Associate.

SUPPLEMENTAL FUNCTIONS:

Other duties as assigned.

COMPETENCIES:

Analysis/Problem Identification
Attention to detail
Consistency
Individual Leadership
Initiative
Quality Orientation
Work Prioritization & Management

MINIMUM QUALIFICATIONS:

Education: Associate's degree or an equivalent combination of education and experience

Experience: 1 year progressively responsible work-related experience

DESIRED QUALIFICATIONS:

Experience with purchasing, procurement cards, and purchase orders
Experience with electronic record keeping and reporting
Experience in higher education, government, or non-profit organization
Event planning experience
Excellent written and verbal communication skills

REQUIRED APPLICATION MATERIALS:

Complete the online application. The department additionally requests candidates upload the following document(s) for a complete application:

Cover letter
Resume or C.V.
Contact information for four work-related references (references will only be contacted if you are selected as a finalist for the position).

This position will remain open until filled. Complete applications received by 11/23/2025 will receive full consideration.

WORK LOCATION:

On-campus: This position provides vital support to campus customers, and the successful candidate must be available to work on campus.

WORK AUTHORIZATION REQUIREMENTS:

The successful candidate must be eligible to work in the United States. Sponsorship for H-1B work authorization or work visa is not available for this position.

HIRING STATEMENT/EEO:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at 307-766-2377 or email jobapps@uwyo.edu.

ABOUT LARAMIE:

The University of Wyoming is located in Laramie, a charming town of 30,000 residents nestled in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its only 4-year university, helping to make it a leader in academics, research, and outreach with state-of-the-art facilities and strong community ties. We invite you to learn move about Laramie, by visiting the About Laramie website.

Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado's Front Range and the metropolitan Denver area. Laramie's beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit http://visitlaramie.org/

Job Identification: 253213
Apply Before:
Job Schedule: Full Time
Locations: 16 & Gibbon, Laramie, WY, 82071, US
Posted Salary Range: 38700-45408
Schedule (Hours Per Week): 40
Travel: No

To apply, visit https://eeik.fa.us2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/253213/?lastSelectedFacet=TITLES&selectedTitlesFacet=Part-Time+Worker%253BFaculty%252FAcademic%253BClassified+Staff%253BAdministrative%252FExecutive